Top 11 Russian SAP Roll-Out Project Problems

Dear colleagues,

Let me introduce the Top 11 problems which are usually faced on SAP roll-out projects, specifically Russian.

1. In Russian accounting all posting on General Ledger by the end of the period should be posted to special account (90*) which on Debit and credit will show net for the period.

So if you have international accounts and you use 30* as cost element than by the end of the period you need to close all 30* to the Russian one. I will make an example:

During the period you post costs on cost elements account. By the end of the period all cost element accounts should found the place on Russian accounts 20* - manufacturing cost, 26 Overhead cost, 25 – manufacturing overhead, 29 – Utilities, 23 –additional manufacturing. So usually for that aim special RU accounts should be created with starting Z in international chart of account (CoA). Also special 309999* - technical account which is need to close cost element during the period.

So by the end of the month we start close cost element using report plan fact cost center analysis. So we make postings D 20* K309999 for the all amount during the  month. The same way with others. So by the end for International requirement you will exclude from report all technical account Z* and 30999 and will see the original postings. For RU reporting you will add all tech account and  balance on cost element account +30999 will be 0, but all RU account 20, 25,26,29 will be with amount. Also all 20,25,26,29 etc account should be closed to revenue account. So by the end on special revenue account you see on credit side – revenue, on debit side – cost. ( this is very simple description).

2. Due to the Russian low all FP (finished product, Semi FP) should be valuated on actual price. It means that if you use standard price calculation than material ledger can be activated or special manual procedure should be developed.

3. For the Russian law if you have import operation from abroad that special custom number declaration (GTD number) should be tracked. For example you bought product from Germany and moved it to Russia. When you will cross abroad special GTD number will be given to product. And in case you sell this product – in invoice you should put GTD number which you have receive when you buy it. So custom check that quantity by GTD when you receive goods should be the same when you sell it. It is special exit in SAP

4. All additional cost (custom clearness, transportation, insurance) should be allocated to the cost of material but not to the cost of period. Subsequent debit should be used

5. In case of an international vendor with whom you have payment with Non RUB then by the end of the period open items should be shown in RUB with actual evaluation with currency rate on the end of the period. In SAP open items shown in original currency exchanged because all currency exchange rate types post on one vendor accounts for all vendors.

6. Turnover of revenue account should be posted with VAT. So if we have revenue than on Kredit side of revenue account amount should be posted with VAT from other side (on Debit side) VAT should be posted

7. In assets accounting special code OKOPF should be added. (Special note required)

8. Turnover balance of vendor should be printed and signed during the period. In standard SAP it normally works in case negotiations with vendors in RUB. In case open items in EUR for example but payments in RUB than report will not show correct results.

9. Currency exchange rate type calculation should be calculated in special way ( for example advance payment must not be revaluated) Special report should be developed.

10. Negative posting MUST be allowed following RU law.

11. Special exit should be developed for creation PUR book. (VAT declaration)

This is the most often problems which usually happened and should be discuss. Of course there were many other thing but I never find situation when it cannot be resolved.

BR
Konstantin